City of Sergeant Bluff, Iowa - City Council Minutes

1. MAYOR/MAYOR PRO-TEM TO CALL THE MEETING TO ORDER:

1.Roll Call

2.Pledge of Allegiance & a Moment  of Silence

Attendee Name Title Status

Mark Reinders Present

Kirk Moriarty Present

Carol Clark Present

Andrea Johnson Assistant Mayor Pro Tem Present

Ron Hanson Mayor Pro Tem Present

Jon Winkel Mayor Present

2. APPROVAL OF THE AGENDA:

Motion by Carol Clark, seconded by Kirk Moriarty to Approve the Agenda. Motion Carried. [Unanimous]

3. APPROVAL OF THE MINUTES:

3.aApprove the minutes of the July 23, 2024 Regular Meeting

3.bApprove the minutes of the July 24, 2024 Special Meeting

Motion by Andrea Johnson, seconded by Mark Reinders to Approve the Minutes of the July 23, 2024 Regular Meeting and the July 24, 2024 Special Meeting.

Motion Carried. [Unanimous]

4. CITIZEN'S INPUT:

Sandy Morgan, 302 Prairie Bluff Drive, asked when the current phase will be done on 1st Street. She expressed concern regarding the speed of vehicles going through the area where she lives.

Aaron Lincoln said that the Second Phase should be done before school opens on the 23rd. They're working on the intersections this week.

Jon Winkel said that he will assign more police to that area to slow things down.

5. APPROVAL OF THE CONSENT AGENDA ITEMS:

5.aLiquor License Renewal: Pub 52 (Community Center)

5.bBills: Check Numbers 89688 thru 89827 in the amount of $373,498.11

Motion by Carol Clark, seconded by Kirk Moriarty to Approve Consent Agenda Items:

5.a)Liquor License Renewal: Pub 52 (Community Center)

5.b)Bills: Check Numbers 89688 thru 89827 in the amount of $373,498.11 Motion Carried. [Unanimous]

Check Name Description Amount

3E ELECTRICAL ENGINEERING ELECTRICAL SUPPLIES 377.68

ABT MAILCOM AUG 2024 BILL/CUSTOMER NOTICES 2,483.74

AGGIES BROWNIES FOR COMM CON 400.00

ANDERSON, BRITTANY VOLLEYBALL REFUND 45.00

APPEARA CLEAN LINENS 451.89

AT&T MOBILITY EMERGENCY PHONES 344.10

AVAYA TELEPHONE SYSTEM 237.04

BATTERIES PLUS 12 V BATTERIES

19.98

BEKINS FIRE & SAFETY SERVICES EXTINGUISHER SERVICE 550.80

BENTSON PEST MANAGEMENT PEST CONTROL 333.00

BOMGAARS BLDG SUPP/CLOTHING ALLOW./PUMP/REPAIRS/TRNG SUPP 1,136.41

C&C LAWNCARE INC FIRE DEPT. LAWN CARE 80.00

C&E MASONRY REPAIR BRICK AROUND LIGHT POLE 2,800.00

CAMPBELL SUPPLY CO CURB MARKING WAND 54.20

CERTIFIED TESTING SERVICES 1ST STREET BEAUTIFICATION/LOESS HILLS BIKE TRAIL 6,008.00

CHESTERMAN COMPANY  CONCESSION SUPPLIES 67.40

CHESTERMAN COMPANY INSPECTIONS WATER 10.00

CHESTERMAN COMPANY DRINKING WATER EXPENSE 9.00

CINTAS SUPPLIES 227.34

CIRCLE S BLUFF STOP PD FUEL 100.24

CITY OF SIOUX CITY UTILITIES JUL 2024 SEWER USAGE 48,919.56

CJC-CJ COOPER & ASSOCIATES LAB FEE 50.00

CRAIG-HANSEN, JESSE CLOTHING REIMB 198.44

CULLIGAN RENTAL FEE AND SALT DELIVERY 93.75

DAKOTA SUPPLY GROUP UTILITY EXPANSION 7,096.24

DIAMOND VOGEL PAINT CENTER WHITE PAINT 330.00

DIAMOND VOGEL PAINTS YELLOW PAINT 82.50

DOCUMENT DEPOT SHREDDING 196.00

DP SALES GROUP SHIRT PURCHASE/SAFETY BOOTS 962.50

EAKES OFFICE SOLUTIONS JANITORIAL SUPPLIES 277.80

EBNER, JOE CLOTHING ALLOWANCE REIMB 49.99

ECHO ELECTRIC SUPPLY SIGN/WALKING TRAIL LIGHTS 174.40

ELECTRONIC ENGINEERING RADIO REPAIR 684.95

FAREWAY CLEANING SUPPLIES/COMM CON SUPPLIES 1,184.25

FASTENAL MINOR EQUIPMENT 98.19

FIRE SERVICE TRAINING BUREAU HAZMAT TESTING 50.00

FLEET US LLC WHITE PAINT 181.00

GAUL, ANTHONY CAR RENTAL REIMB 440.05

GILL HAULING INC SOLID WASTE 23,328.16

GRANICUS SOFTWARE 6,225.36

GUENTHER, RALPH ENERGY EFF PROG/AIR CONDITIONER 200.00

HACH COMPANY CHEMICALS 928.68

HAWKEYE RIFLE & PISTOL CLUB 2024 MEMBERSHIP DUES/HORNER 175.00

HEIDMAN LAW FIRM LEGAL EXPENSE 7,742.50

HS OCCUPATIONAL WELLNESS DOT SCREENING 30.00

IIMC MEMBERSHIP FEE/CHRISTOFFERS 210.00

IOWA CODIFICATION INC ORDINANCE SUPPLEMENT 1,263.00

IOWA ONE CALL LOCATES 235.20

IOWA UTILITIES COMMISSION FY2024 REMAINDER ASSESSMENT 29.50

JACKS UNIFORMS AND EQUIP CLOTHING ALLOWANCE 472.10

JOHNSON, DENNIS CIGERETTE PERMIT REFUND 56.25

JOHNSTON AUTOSTORE GREASE TUBE 39.20

KENNEDY, EMILY VOLLEYBALL REFUND 45.00

LAYNE CHRISTENSEN COMPANY WELL MAINTENANCE 1,200.00

LINDBLOM SERVICES INC PORTABLE TOILETS 400.00

LITTLE RED EMBROIDERY CO SHIRT/UNIFORM 55.00

LONG LINES LLC TELECOMMUNICATION EXPENSE 75.17

LOWE'S REPAIR SUPPLIES 87.24

LYNCH, MAGDELYN WATER DEPOSIT REFUND 62.03

MARCO INC COPIER CONTRACT 100.33

MCGREGOR, FRANCINE ENERGY EFF PROGRAM/AIR CONDITIONER 200.00

MENARDS-SIOUX CITY BATTING CAGE/CONTRACTOR BAGS/KEY SET/SPRAYING 137.33

METERING & TECHNOLOGY SOL METERS/EQUIPMENT 2,861.28

MID COUNTRY MACHINERY INC RENTAL 382.50

MIDAMERICAN ENERGY JUL 2024 GAS UTILITY 1,490.31

MIDSTEP SERVICES JANITORIAL EXPENSE JUN 24 1,110.00

MIDWEST ALARM ALARM MONITORING/CITY HALL 135.16

NATIONAL FIRE RADIO FIRE TRAINING 3,761.60

PIONEER AUTO 2018 FORD E-450 251.10

QUICK LANE TIRE & AUTO  2020/ 2022 FORD 2,033.35

REAMS SPRINKLER SUPPLY SPORTS COMPLEX REPAIRS 46.24

RIVERSIDE TECHNOLOGIES FORTIGATE RENEWAL/LIBRARY/NETWORK SUPPORT 4,219.20

ROBERTSON IMPLEMENT CO REPAIRS/WHEEL 781.39

SERGEANT BLUFF ADVOCATE BACK PAGE/LEGALS 2,395.07

SEXTON OIL COMPANY BULK FUEL 783.60

SIMONS, CHRIS VOLLEYBALL REFUND 45.00

SIOUX CITY WINNELSON SWIMMING POOL REPAIRS 65.33

SOOLAND BOBCAT PLANER RENTALS 122.50

SORENSEN, MICHAEL ELECTRIC DEPOSIT REFUND 69.90

SPORTSENGINE INC SITEBUILDER 79.00

STAN HOUSTON EQUIP CREDIT/PAINT APPLICATOR 35.45

STAPLES BUSINESS ACCOUNT OFFICE SUPPLIES 307.05

STATE HYGIENIC LABORATORY LAB FEES 21.50

STEVE HARRIS CONSTRUCTION LOESS HILLS SCENIC TRAIL PROJ PE#3 118,333.15

STOPSTICK LTD STOP STICKS 518.00

STRYKER SALES CORPORATION SERVICE CONTRACT 6,582.35

SWEARINGEN, RYAN REIMBURSEMENT 110.00

THE POLICE AND SHERIFFS PRS HORNER ID CARD 17.60

THOMS, REBECCA VOLLEYBALL REFUND 45.00

TUTTLE, KELLI IBF REFUND 60.00

UNITYPOINT HEALTH ACCTS PAY PREEMPLOYMENT SCREEN 106.08

UTILITY EQUIPMENT COMPANY ELECTRICAL SUPPLIES/HYDRANT EXTENSION 2,703.78

VAN METER INDUSTRIAL INC ELECTRICAL SUPPLIES 190.71

VAN WERT COMPANY METER UPGRADE 5,402.57

VEENSTRA & KIMM INC 1ST ST/S LEWIS STRM/WARRIOR SIDEWALK/WATER PLNT HOIST 55,359.36

VISA CARD - CITY ADMIN ECON DEVELOPMENT MEAL/INDEED AD 640.43

VISA CARD - FIRE DEPT EMT REVIEW/FIRE PREVENTION/TRAINING/UNIFORM/REPAIRS 1,242.38

VISA CARD - LIBRARY BOOK/DVD/OFFICE SUPPLIES/ PROGRAMMING 399.78

VISA CARD - PARKS & REC POOL SUPPLIES/SUMMER REC SUPPLIES/POOL SUPPLIES 157.57

VISA CARD - PD BATTERYS/BELT/CAR WASH/KITS/SEAT COVER/UNIFORM/TRNG 1,505.49

VISA CARD - PUBLIC WORKS BATTING CAGE REPAIRS/OIL PUMP/TRAINING/VEHICLE REPAIR 623.75

VISA CARD - TRAVEL CARD 1 INSPECTIONS SUPP/SHIPPING/ZOOM 456.45

VISA CARD - TRAVEL CARD 2 COMM CON EXP/DISPEN/LIBRARY GRANT SUPP/INSP. SUPP 1,793.07

WESTERN AREA POWER ADMIN JULY 2024  POWER PURCHASED 20,786.83

WIEDERIN, GRANT ELECTRIC DEPOSIT REFUND 101.74

WOODBURY CO SOLID WASTE  RENTAL RELEASE FEE 15,263.00

 TOTAL: 373,498.11

6. DISCUSSION/ACTION ITEMS:

6.aOpen Public Hearing for Major Site Plan submitted by Kwik Trip Inc

Motion by Kirk Moriarty, seconded by Mark Reinders to Open the Public Hearing at 5:37pm.

Motion Carried. [Unanimous]

6.bPublic Hearing (Public Questions & Comments)

One public comment was submitted prior to the meeting as follows:

Troy Husen, Sergeant Bluff Dental: He does not oppose Kwik Star. He would like to ensure that there is proper drainage and storm sewer for the project.

A response was provided by Aaron Lincoln: The site plan provides grading and culverts to drain the area along the north side of Pub 52 and Sergeant Bluff Dental to the north into the regional pond. The site improves drainage. The culvert elevation is about 2.5 to 3.0 feet lower than the buildings.

There were no other comments from the public.

Mark Reinders asked about the road that might be going in.

Aaron Lincoln said that the road that would be coming from Baker Prairie Bluff from the east. Part of that road will be dedicated to the City. It will connect behind the bank.

Jon Winkel mentioned that Kwik Star has indicated a willingness to move the road more into their property to provide more parking space for other nearby entities.

Travis Small, Real Estate Manager with Kwik Trip Inc, explained that the store was shifted 10-15 north to provide a potential easement location for additional parking for the businesses there. A future discussion could involve who owns and maintains it.

Aaron referenced the Design Review Committee comments that were included in the packet and noted that the Planning & Zoning Commission did recommend approval of the Major Site Plan.

6.cClose Public Hearing for Major Site Plan

Motion by Carol Clark, seconded by Kirk Moriarty to Close the Public Hearing at 5:45pm. Motion Carried. [Unanimous]

6.dCouncil Action and Approval of Major Site Plan Application submitted by Kwik Trip Inc Motion by Kirk Moriarty, seconded by Ron Hanson to Approve the Major Site Plan Application submitted by Kwik Trip Inc

Motion Carried. [Unanimous]

6.e   RES 24-18 Authorizing the Development Agreement with Kwik Trip, Inc. for New Commercial Project

Mark Reinders asked what the time frame was for this moving forward?

Travis Small stated that the pending construction start date is April 2025 and tentative opening date is late September or early October of 2025. They may start moving dirt before April depending on weather. They're hoping to close on the properties this fall.

Carol Clark asked when the Kwik Star is going to open in Sioux City? Travis said he wasn't certain, but possibly November or December this year.

Jon Winkel asked for the information pertaining to when the existing underground tanks would be removed.

Travis described the various agreements in place to accomplish this. They hope to release their contingencies sometime in September, approximately 60 days after that both properties would be closed on. A third party will be brought in to remove the storage tanks.

Motion by Mark Reinders, seconded by Carol Clark to Approve RES 24-18 Authorizing the Development Agreement with Kwik Trip, Inc. for New Commercial Project.

Motion Carried. [Unanimous]

6.fOpen Public Hearing - To Rezone to BG (General Business) the Northeast Corner of S Lewis Blvd and 1 St Street, Locally Known as 100 Hwy 75 (S Lewis Blvd).

Motion by Carol Clark, seconded by Kirk Moriarty to Open the Public Hearing at 5:51pm. Motion Carried. [Unanimous]

6.gPublic Hearing (Public Questions & Comments)

There were no public comments received. The Planning & Zoning Commission recommended approval of the rezoning.

6.hClose Public Hearing for Rezone

Motion by Mark Reinders, seconded by Ron Hanson to Close the Public Hearing at 5:52pm. Motion Carried. [Unanimous]

6.iORD 754 Amend the Zoning Map of the City of Sergeant Bluff (Rezone Property PD To BG) First Reading

Motion by Carol Clark, seconded by Kirk Moriarty to Approve ORD 754 Amend the Zoning Map of the City of Sergeant Bluff (Rezone Property PD To BG) First Reading.

Motion Carried. [Unanimous]

6.jWaiving of Second and Third Readings of Ord 754 Amend the Zoning Map of the City of Sergeant Bluff (Rezone Property PD to BG)

Kwik Trip Inc is requesting that the second and third readings be waived so that they may complete the necessary real estate transactions to close on the property. The ordinance is not effective until publication in the Advocate, so waiving and passing the ordinance on August 27th will not meet a September 1st deadline for real estate purchase agreements.

Jon Winkel explained that the developer is attempting to accomplish this rezone before September 1st. Knowledge of this development is well known to the public at this point, so we're asking that the City Council waive the second and third reading.

Ron Hanson explained that he supports waiving the additional readings to cooperate with Kwik Star to help their process moving along more efficiently and provide potential expansion areas for other businesses.

Andrea Johnson asked how long the public has been aware of the potential rezone.

Sarah Kleber explained that the Planning & Zoning Commission had held public hearings. Danny Christoffers said they met on the 6th of August and we had also mailed notices to property owners within approximately 200 feet.

Motion by Carol Clark, seconded by Ron Hanson to Waive the Second and Third Readings of Ord 754 Amend the Zoning Map of the City of Sergeant Bluff (Rezone Property PD to BG). Motion Carried. [Unanimous]

6.kApproval of Pay Estimate #3 to Steve Harris Construction for the First Street Reconstruction Project (IDOT# STP-U-6890(612)--70-97)

Jon Winkel complimented Steve Harris Construction for their work. Mark Reinders asked if we're on schedule?

Chad Khert, Veenstra & Kimm, explained that the rainy period slowed it down a bit, but they've made up for that recently.

Carol Clark asked if there would be a delay in getting to the next phase before school starts. Chad said he didn't think so.

Motion by Andrea Johnson, seconded by Carol Clark to Approve Pay Estimate #3 to Steve Harris Construction for the First Street Reconstruction Project (IDOT# STP-U-6890(612)-- 70-97).

Motion Carried. [Unanimous]

6.lKristi Franz to provide Presentation for Explore Siouxland (The Sioux City Regional Convention & Visitors Bureau). They are requesting the City continue to offer $5,000 to provide services to Sergeant Bluff for advertising events and promoting tourism in the area. The City completed a three year commitment of $5,000 per year.

Kristi Franz & Barbara Sloniker came to represent Explore Siouxland which is a Convention and Visitor's Bureau organization for the greater Siouxland Region.

Kristi explained that they represent Sioux City, Woodbury County, Sergeant Bluff, North Sioux City, and Dakota Dunes. She described how they are doing some additional hiring, hotel/motel taxes have hit record collections for the communities they represent, events that they directly supported over the last FY24 had a total economic impact of $35 million dollars for the Siouxland Region. They have also sponsored community events, provided 1,000 welcome bags for groups coming into the area, attended 10 marketplace trade shows, added 3 new hotel partners, and participated in various organizations in the region. They are encouraging businesses to add themselves to the website, community events can be posted to the page as well. Various marketing changes were reviewed. The Explore Siouxland Destination Guide was distributed.

Jon Winkel explained that we previously pledge 5k a year for 3 years which has now been completed.

There was discussion regarding what benefits are received by the City of Sergeant Bluff and events that could be promoted through the organization.

Motion by Mark Reinders, seconded by Andrea Johnson to Commit $5,000 Per Year to Explore Siouxland for Three Years. Motion Carried. [Unanimous]

7. RESOLUTION(S):

7.aRES 24-19 PROPOSING TRANSFER OF REAL PROPERTY TO BAKER PRAIRIE BLUFF, LLC FOR PROPERTY DEDICATED TO CITY IN ERROR

Jan Harmon, Baker Prairie Bluff LLC, explained that part of the development was mistakenly dedicated to the city. She described various ways they've developed the property.

Sarah Kleber, City Attorney, stated that when there was a dedication of public areas to the City of Sergeant Bluff there were a number of tracts in the legal description that included this tract in error. There will be a public hearing on August 27th and a resolution authorizing the transfer.

Motion by Andrea Johnson, seconded by Kirk Moriarty to Approve RES 24-19 PROPOSING TRANSFER OF REAL PROPERTY TO BAKER PRAIRIE BLUFF, LLC FOR PROPERTY DEDICATED TO CITY IN ERROR.

Motion Carried. [Unanimous]

7.bRES 24-20 APPROVING AGREEMENTS WITH SIOUX CITY BRICK & TILE, LLC FOR PROPERTY TRANSFERS, EASEMENTS, AND LAND LEASE

Jon Winkel described the great cooperation we've had with Sioux City Brick & Tile to accomplish the desire for a new cemetery. This will be the first step in getting a new road to the old and new cemetery.

Sarah Kleber discussed the different agreements and arrangements that will occur, which including property exchange agreements, lease transfers, cost-share of the road, transfer of cemetery plans, and easement changes.

Andrea Johnson asked if this included the lease changes pertaining to the compost site? Sarah said that it includes an extension for the existing site, but the current ground will be substituted for the new ground in the future.

Mark Reinders asked if the cost sharing was only for the road?

Sarah described the way the cost sharing occurs for the road, there are terms for some contingencies.

Motion by Mark Reinders, seconded by Carol Clark to Approve RES 24-20 APPROVING AGREEMENTS WITH SIOUX CITY BRICK & TILE, LLC FOR PROPERTY TRANSFERS, EASEMENTS, AND LAND LEASE.

Motion Carried. [Unanimous]

8. ADMINISTRATOR'S REPORT:

Aaron Lincoln said that the Utility Bill Newsletter will include information about our Garbage company transition to Carrier Container Company, he has a call with them tomorrow. The Library Board has one opening and an upcoming opening; they will meet tomorrow to provide a recommendation. Tyler Tweet and himself are going to meet with the new athletic director with the school. Aaron has a small vacation coming up for August 28-September 3.

9. COUNCIL MEMBER'S REPORTS & COMMENTS:

Andrea Johnson congratulated the Fire Department on their 100 year anniversary, she thanked everyone for their hard work. Monday the 19th will be the final "Market".

Mark Reinders noted that the sidewalk on Warrior Road is nice. He asked about the Loess Hills Trail progress and when it will open - all of the concrete is in place and grading/seeding is the main item left which is subject to Iowa DOT seeding dates. Mark will be traveling during the August 27th Council meeting and may try to participate remotely.

Kirk Moriarty mentioned working with Aaron Lincoln on tree planting grants for Old Town.

General comments of the Council related to: 1) School starts next Friday so please be careful as you commute and travel; 2) Thanks for supporting Pioneer Valley Days (PVD) and the parade was well received; 3) Thank you to the volunteers for PVD and other community events

The Mayor and City Council offered their condolences to Aaron Johnson on the recent passing of his Mother.

10. MAYOR'S REPORT:

Jon Winkel wanted to emphasize safety with all the construction going on in town and kids running around. Please be careful. He discussed the recent passing of Aaron Johnson's Mother, he encouraged people to reach out to him and raise his family up in prayer.

11. ADJOURNMENT:

Motion by Kirk Moriarty, seconded by Mark Reinders to Adjourn at 7:12pm. Motion Carried. [Unanimous]

Mayor/Mayor Pro-Tem

Attest:

Danny Christoffers, City Clerk