City of Sergeant Bluff, Iowa - City Council Minutes

1. MAYOR/MAYOR PRO-TEM TO CALL THE MEETING TO ORDER:

1.Roll Call

2.Pledge of Allegiance & a Moment of Silence

Attendee Name Title Status

Ryan Panowicz Present

Mark Reinders Present

Kirk Moriarty Present

Andrea Johnson Assistant Mayor Pro Tem Present

Ron Hanson Mayor Pro Tem Present

Jon Winkel Mayor Absent

2. APPROVAL OF THE AGENDA:

Motion by Kirk Moriarty, seconded by Mark Reinders to Approve the Agenda. Motion Carried. [Unanimous]

3. APPROVAL OF THE MINUTES:

3.aApprove the minutes of the December 10, 2024 Regular Meeting

Motion by Ron Hanson, seconded by Kirk Moriarty to Approve the minutes of the December 10, 2024 Regular Meeting.

Motion Carried. [Unanimous]

4. CITIZEN'S INPUT:

Rebecca Greenway, Northland Public Finance, introduced herself. She is a bond underwriter and financial advisor in the State of Iowa. They work with municipalities on bond issuance. She provided a comparative issuance record to the City Council. They would like to provide a cost comparison if there is any upcoming financing needed.

5. DEPARTMENT HEADS' REPORTS:

The written Department Head Reports were provided to City Council.

6.APPROVAL OF THE CONSENT AGENDA ITEMS:

6.aBills: Check numbers 90490 to 90546 in the amount of $775,254.78

Motion by Andrea Johnson, seconded by Kirk Moriarty to Approve Consent Agenda Item:

6.a) Bills: Check numbers 90490 to 90546 in the amount of $775,254.78 Motion Carried. [Unanimous]

Check

Name Description Amount

APPEARA CLEAN LINENS/MATS 62.51

AT&T MOBILITY EMERGENCY PHONES 344.58

AVAYA TELEPHONE SYSTEM 237.04

BAKER & TAYLOR BOOKS 197.37

BENTSON PEST MANAGEMENT PEST CONTROL 135.00

BOMGAARS BUILDING SUPPLIES/CLOTHING ALLOWANCE

BOOTS, SAFETY SUPPLIES/VEHICLE REPAIRS, TRAINING 778.85

CARROLL CONSTRUCTION SUPPLY RENTAL 8.50

CHESTERMAN COMPANY  CITY HALL DRINKING WATER 9.00

CINTAS SUPPLIES 33.40

CITY OF SIOUX CITY 2ND 1/2 25 BUS SERVICE/FY 25 NETMOTION 6,674.94

CITY OF SIOUX CITY UTILITIES NOV 2024 SEWER USAGE  42,296.22

CJC-CJ COOPER & ASSOCIATES DRUG SCREEN EXPENSE 50.00

CLOUDPERMIT INC PERMIT MODULES 4,000.00

CORNHUSKER INTERNATIONAL AUTOMOTIVE SUPPLIES 16.42

DGR KIWANIS PARK/TRAIL/WATER 2,846.41

DOCKENDORF EQUIPMENT COMPANY FUEL TANK REPAIRS 127.50

FAREWAY DISTILLED WATER/DRINKS/SHOP SUPPLIES 65.77

FIRE SERVICE TRAINING BUREAU FIRE SCHOOL REGISTRATION 100.00

HAWKINS WATER TREATMENT CHEMICALS/CHLORINE CYLINDERS 1,709.24

HUNDERTMARK INC SOAP 350.00

IOWA ONE CALL LOCATES 70.00

JACKS UNIFORMS AND EQUIPMENT CLOTHING ALLOWANCE/HORNER 401.75

KARS DETAIL CENTER 2020 FORD EXPLORER 50.00

LITTLE RED EMBROIDERY CO CLOTHING ALLOWANCE 128.00

LONG LINES LLC TELECOMMUNICATION EXPENSE 78.14

MARCO TECHNOLOGIES LLC (CH) COPIER CONTRACT 644.45

MENARDS-SIOUX CITY SUPPLIES 82.61

MIDWEST ALARM KEY FOBS 182.60

MIDWEST WHEEL COMPANIES LED SNOWPLOW LAMP 394.74

MPIRE HEATING & COOLING LLC SERVICE CALL 105.00

MUNICIPAL ENERGY AGENCY OF NEB NOV 2024 POWER PURCHASED 169,384.84

NOREEN, NICHOLAS OVERPAYMENT OF ACCOUNT 168.63

NSG LOGISTICS, LLC ICE CONTROL SALT 2,573.19

PETERBILT OF SIOUX CITY REPAIRS 26.28

PIONEER AUTO 2006 CHEVROLET/2016 SILVERADO/2022 FORD 153.38

ROBERTSON IMPLEMENT CO MOWER REPAIRS 64.00

SAM'S CLUB BUILDING SUPPLIES/CRHISTMAS/POLICE DEPT/SUPP 607.48

SEXTON OIL COMPANY BULK FUEL 26,033.11

SIGN MASTERS REMOVAL AND NEW DECALS 325.00

SIOUXLAND REGIONAL TRANSIT SYS NOV 2024 TRANSPORTATION 258.00

SKARSHAUG TESTING LABORATORY CLEAN & TESTING 1,201.61

SOOLAND BOBCAT VEHICLE SUPPLIES 32.19

SPORTSENGINE INC SITEBUILDER 79.00

STATE CHEMICAL SOLUTIONS WASTEWATER PROGRAM 491.13

STEVE HARRIS CONSTRUCTION INC 1ST STREET PROJ PE#6/TRAIL PE#6 489,492.68

THOMPSON SOLUTIONS GROUP FIRE ALARM MUSEUM 334.87

TIMECLOCK PLUS HARDWARE SUPPORT/SUPPORT AND MAINT 2025 553.60

VAN METER INDUSTRIAL INC CONDUIT 264.73

VERIZON WIRELESS CELL PHONE EXPENSE 1,392.61

VISA CARD - FIRE DEPT BOOKS/EMT REVIEW/EQUIP/TRAINING/PULL START 769.71

WESCO RECEIVABLES CORP ELECTRICAL SUPPLIES 2,671.51

WESTERN IA TECH COMM COLLEGE CDL CLASS 300.00

WILLIAMS & COMPANY ACCOUNTING SERVICES 12,425.00

WOODBURY COUNTY STARCOMM STARCOMM SERVICES 3,472.19

TOTAL: 775,254.78

7. DISCUSSION/ACTION ITEMS:

7.aDiscussion and Potential Action on Leasing the Indoor Batting Facility to the Sergeant Bluff- Luton School District

Tyler Tweet said that this was previously discussed with the City Council at the Joint meeting with the Parks Board. The City has had ownership of the building for 15 years but has not done much with it and we don't run any programs through it.

Items discussed include:

The Rec Center is not staffed to utilize it as a multipurpose facility.   Prior vandalism of the facility.

The limited revenue received from IBF memberships.   The current cost of operating the facility.

Lease to the School District is preferred over a 28E agreement.   The District would govern who could use the facility.

A recommendation of terms was provided in the Council packet. The 5-year lease proposal to the Sergeant Bluff-Luton School District would require the district to take on utilities, upkeep, equipment maintenance, and snow removal. The building would be insured by the City, but the responsibility for the inside of the facility would be the District.

Motion by Ron Hanson, seconded by Kirk Moriarty to have the City Attorney prepare an Indoor Batting Facility lease for the Sergeant Bluff-Luton School District in accordance with the discussion had in the meeting.

Motion Carried. [Unanimous]

7.bApprove Employee Manual & Policy Handbook Amendment 

Danny Christoffers provided a summary of the proposed changes. The last change occurred in 2022. Many of the changes were to provide consistency with the recent Union Contract changes.

There was discussion about the employment background check policy in the handbook. Staff will have legal review the language used in the Employment Applications.

Motion by Mark Reinders, seconded by Ron Hanson to Approve the Employee Manual & Policy Handbook Amendment.

Motion Carried. [Unanimous]

7.cApproval of Pay Estimate #6 to Steve Harris Construction for the Loess Hills Scenic Trail Project (IDOT# TAP-U-6890(611)--8I-97)

Motion by Ron Hanson, seconded by Andrea Johnson to Approval of Pay Estimate #6 to Steve Harris Construction for the Loess Hills Scenic Trail Project (IDOT# TAP-U- 6890(611)--8I-97).

Motion Carried. [Unanimous]

7.dPresentation of Budget Schedule for FY 2025-26 Budget

The draft budget schedule was received by the City Council. A conflict exists for January 16th (need to avoid Jan 15-17). The first budget workshop is January 9th at 6:30am.

7.eRenew Energy Efficiency Program for 2025

Motion by Andrea Johnson, seconded by Ron Hanson to Renew the Energy Efficiency Program for 2025.

Motion Carried. [Unanimous]

7.fCouncil Committee Appointments

Motion by Kirk Moriarty, seconded by Ryan Panowicz to Table Discussion on the Council Committee Appointments until January 14th.

Motion Carried. [Unanimous]

8. RESOLUTION(S):

8.aRES 24-32 Approve Updated Sergeant Bluff-Luton Community School District and City of Sergeant Bluff School Resource Officer Program

Aaron Lincoln reviewed changes to the proposed 28E agreement which was last updated in 1995. It will go to the school board for approval and then it will need to be filed with the Secretary of State.

Motion by Kirk Moriarty, seconded by Ryan Panowicz to Approve RES 24-32 Approve Updated Sergeant Bluff-Luton Community School District and City of Sergeant Bluff School Resource Officer Program.

Motion Carried. [Unanimous]

8.b  RES 24-33 Authorize Fiscal Year 2025 Transfers

Jason Kvidera described the fund transfers proposed in the resolution.

Motion by Mark Reinders, seconded by Kirk Moriarty to Approve RES 24-33 Authorize Fiscal Year 2025 Transfers.

Motion Carried. [Unanimous]

9. ORDINANCE(S):

9.aORD 757 Amending Ch. 106 Solid Waste Collection Landfill and Recycling Fees (Third Reading)

Motion by Andrea Johnson, seconded by Ron Hanson to Approve ORD 757 Amending Ch. 106 Solid Waste Collection Landfill and Recycling Fees (Third Reading).

Motion Carried. [Unanimous]

9.bORD 758 An Amending the City Charter and Chapters 2 and 15 of the Code of Ordinances to Adjust the Term of Office for Mayor for One Term (Third Reading)

Motion by Kirk Moriarty, seconded by Ryan Panowicz to Approve ORD 758 An Amending the City Charter and Chapters 2 and 15 of the Code of Ordinances to Adjust the Term of Office for Mayor for One Term (Third Reading).

Motion Carried. [Unanimous]

10. ADMINISTRATOR'S REPORT:

Aaron Lincoln said that regarding the MCI project that sometime in January or February we will be bringing a development agreement for the terms of the TIF rebate. The businesses in the Serenity Point area will need our TIF area to be expanded to include, we hope to bring something after the 1st of the year for the Council to review. He is working on the IEDA electric loan to do some electric improvements in town, the application is due January 9th. We had a meeting with Kwik Star to coordinate their project with our electrical, they are mostly done with their dirt work for the year. They will be taking down the Mike's Mini Mart building sometime in the next three weeks. We will be doing a pre-construction meeting with them in March, the goal is for them to open in September or October.

11. COUNCIL MEMBER'S REPORTS & COMMENTS:

The City Council wished everyone a Merry Christmas and Happy Holidays.

Andrea Johnson asked the Police Department to provide information regarding what they do for training for schools in the event of an active shooter situation.

Jereme Muller said that they do training, that might be changed to a quarterly occurrence. He described some of their procedures.

There was discussion about the possibility of coordinating with the Fire Department.

Ron Hanson encouraged people to put out an empty place to remember those no longer with us and/or those who are deployed.

12.ADJOURNMENT:

Motion by Mark Reinders, seconded by Kirk Moriarty to Adjourn at 6:27 pm. Motion Carried. [Unanimous]

Mayor/Mayor Pro-Tem

Attest:

Danny Christoffers, City Clerk